The Half Day
For morning or afternoon workshops, board meetings and briefings of up to five hours.
- Arrival tea and coffee
- A baked arrival treat
- Mid-morning break with a savoury bite
- Juice and water
- Light working lunch, optional
Johannesburg & Gauteng
Conference catering Johannesburg, packaged by the day
Arrival coffee, the mid-morning break, lunch and afternoon tea, priced as one package per delegate. Conference catering Johannesburg organisers can book for their own venue, boardroom or office, without paying for a room they already have.
4Day packages
1Price per delegate
10 yrsCatering Gauteng
The Training Day
A full day that keeps a training room fed and focused without slowing the afternoon.
- Arrival tea, coffee and a baked treat
- Mid-morning break with a savoury bite
- Light buffet lunch: 1 protein, 1 starch, 1 salad
- Afternoon tea with biscuits
- Juice and water
The Conference Day
For conferences, strategy sessions and external delegates who expect a proper day of food.
- Arrival tea, coffee, muffins, yoghurt and fruit
- Mid-morning break with a savoury bite
- Standard buffet lunch: 1 protein, 1 starch, 2 salads, bread
- Afternoon tea with a sweet bake
- Juice and water
The Executive Day
For client summits, AGMs and leadership sessions, where the catering reflects on the host.
- Arrival breakfast: filled croissants, yoghurt and fruit
- Mid-morning break, sweet and savoury
- Executive buffet lunch: 2 premium proteins, 2 starches, 3 salads, a vegetable, bread and dessert
- Afternoon tea, sweet and savoury
- Juice and water
What each package covers
| Item | Half Day | Training Day | Conference Day | Executive Day |
|---|---|---|---|---|
| Arrival tea and coffee | Included | Included | Included | Included |
| Arrival food | Baked treat | Baked treat | Muffins, yoghurt, fruit | Breakfast |
| Mid-morning break | Savoury | Savoury | Savoury | Sweet and savoury |
| Lunch | Optional | Light buffet | Standard buffet | Executive buffet |
| Afternoon tea | — | Biscuits | Sweet bake | Sweet and savoury |
| Dessert at lunch | — | — | — | Included |
| Juice and water | Included | Included | Included | Included |
Every package is catering only, delivered to your venue. Lunches follow our buffet catering packages, and any lunch can be upgraded to the next package up.
Book your conference
Send the agenda and the delegate count, and we will come back with a per-delegate quote the same working day.
How a conference day runs
We build the delivery and service times around your programme, not our kitchen. The times below are a typical full day; send us your agenda and we will match it.
Arrival07h30
Tea, coffee and arrival food set before the first delegate signs in.
Mid-morning10h30
A fresh break timed to your first session, not left out from arrival.
Lunch12h30
Buffet lunch hot and set out when the session breaks, not an hour before.
Afternoon15h00
Tea and a bake to carry the room through the last session.
Delegates forgive a slow speaker. They remember a cold lunch and an empty coffee urn at ten o'clock.
Most conference packages in Johannesburg come bundled with venue hire, which is no use if you already have the boardroom, the training centre or the hall. We price the food and beverage part of the day on its own, per delegate, so you can compare it line for line with a venue's catering component.
Everything is cooked in our Fairland kitchen and delivered to offices and venues across Sandton, Rosebank, Bryanston, Randburg, Fourways, Midrand, Woodmead and Sunninghill, with Pretoria and Centurion on request.
Add to any conference package
The packages cover the working day. These extend it, and are quoted per event.
A hot breakfast
Swap the arrival food for a breakfast buffet or breakfast boxes for an early start.
Boxed lunches
Individually packed boxed meals for working lunches and split breakout sessions.
Networking canapés
Canapés and finger food for drinks after the last session.
A bar
Mobile bars with bartenders through our sister company Jozi Bars.
Chef and staff
A chef on site for the lunch service, plus waiters and a manager for larger conferences.
Crockery and service items
Plates, cutlery, urns and service items when the venue does not supply them.
Which conference package suits your event
The Half Day
A workshop, board meeting or briefing
Two breaks cover a morning or an afternoon. Add the working lunch if the session runs over midday.
The Training Day
An internal training course
Four food points and a light lunch keep a training room alert through the afternoon.
The Conference Day
A conference or strategy day with external delegates
A fuller arrival, a proper lunch with bread and two salads, and a sweet afternoon break.
The Executive Day
A client summit, AGM or leadership offsite
Breakfast on arrival, premium proteins at lunch and dessert, best served with a chef on site.
Vegetarian, vegan, Halaal-friendly and allergen requirements
Send the dietary numbers with the delegate list. Four vegetarians out of sixty is a separate main at lunch. Twenty out of sixty changes the buffet, and we would rather plan it than improvise at the break.
Vegetarian and vegan delegates are catered for within every package. We prepare Halaal-friendly menus on request using Halaal-sourced ingredients where specified. We are not a certified Halaal kitchen and cannot guarantee full separation of preparation areas, so tell us at enquiry stage if delegates need certified catering.
Allergies and intolerances must be sent in writing before the menu is confirmed. Our kitchen handles nuts, dairy, gluten, egg, soy, sesame, fish and shellfish daily, so we cannot offer an allergen-free environment — but we can prepare, label and pass affected items separately when we know in advance.
Conference catering questions we get asked
How much does conference catering cost per delegate?
It depends on the package, the number of delegates and whether a chef and staff are needed on site. We quote one price per delegate, usually the same working day. Because it is catering only, compare it with the catering part of a venue package, not the full venue rate.
Do you cater at our own venue or office?
Yes. We deliver to offices, boardrooms, training centres and hired venues across Johannesburg and Gauteng. We do not supply the room, so you are not paying for one you already have.
Is there a minimum number of delegates?
Most packages start at ten delegates. Below that, platters or boxed meals usually work out better for the money.
Can you cater a conference that runs over several days?
Yes. We book multi-day conferences as one order and change the lunch each day, so delegates are not served the same meal twice.
What if the delegate numbers change?
Confirm the final head count the day before. Small changes on the morning are usually fine; a large increase on the day may not be.
Are staff, crockery and delivery included?
They are quoted separately, so a delivered training day does not carry the cost of a staffed conference. Delivery, waiters, a manager, a chef on site, crockery and service items are itemised before you book.
How far in advance should we book?
A week is usually enough for training days and half days. Book conferences with external delegates, multi-day events and anything over a hundred delegates earlier, particularly for November and December.
Conference catering Johannesburg: choosing a conference caterer
Most conference caterers will send a menu. The better question is whether the mid-morning break arrives fresh at ten-thirty or sits out from seven, and whether lunch can serve a full room inside the break.
We have run corporate catering across Gauteng for over ten years from a kitchen in Fairland, feeding training rooms, conferences, AGMs and year-end functions.
We quote the whole day, not just the food. Every break, the lunch, delivery, staff and service items are itemised per delegate before you commit, and if a different package would suit your programme better for the same money, we will say so.
We deliver conference catering Johannesburg-wide — Sandton, Rosebank, Bryanston, Randburg, Fourways, Midrand, Woodmead, Sunninghill and Fairland — with Pretoria and Centurion on request.
Send the agenda, the delegate count and the venue
With those three things and the package you are leaning towards, we will come back with a per-delegate quote and the menu — usually the same working day.
Or email info@imaginationbox.co.za